Some organizations prefer the full names of the writer and reader; others want only the first initials and last names. Some prefer job titles; others do not. If your organization does not object, include your job title and your reader’s. The memo will then be informative for anyone who refers to it after either of you has moved on to a new position, as well as for others in the organization who do not know you.

Write out the month instead of using the all-numeral format (6/12/16); multicultural readers might use a different notation for dates and could be confused.

List the names of persons receiving copies of the memo, either alphabetically or in descending order of organizational rank.

Most writers put their initials or signature next to the typed name (or at the end of the memo) to show that they have reviewed the memo and accept responsibility for it.