Write the name of the recipient, your name, the subject, and the date on separate lines at the top.
Begin with the most important information: depending on the memo’s purpose, you may have to provide background information, define the task or problem, or clarify the memo’s goal.
Use your opening paragraph to focus on how the information you convey affects your readers.
Focus each subsequent paragraph on one idea pertaining to the subject.
Present information concisely and from the readers’ perspective.
Emphasize exactly what you want readers to do and when.
Use attachments for detailed supporting information.
For print memos, initial your memo next to your name.