Staff Reports

Printed Page 250

A staff report informs managers and other employees of new developments that affect them and their work, or reports on the completion of a project or task.

Audience

The audience for a staff report is usually a group, but it can be an individual. The recipients of a staff report then use the information to implement new policy, to coordinate other plans, or to make other reports to other groups.

Organization

Formal staff reports are typically organized as follows:

  1. State the problem or question under consideration (sometimes called a “charge” to a committee or a subcommittee).
  2. Provide a description of procedures and facts used to address the issue.
  3. Discuss and analyze the facts that are most pertinent to the issue.
  4. Provide a concluding statement.
  5. Offer recommendations.