Avoid Technical Glitches

Technical errors are always a hazard with computerized slides. Common risks include incompatibility of a PowerPoint or Keynote file with an operating system, an Internet connection failing while using Prezi, a display screen malfunction, or a computer drive freezing when a media file is clicked to play. (See the checklist on preventive maintenance, below, to review steps you can take to avoid these problems.)

AVOID TECHNICAL GLITCHES

  • imageCheck that the operating system of the computer you will use during your speech (e.g., Windows XP, Mac OS X) is compatible with the operating system used to create the aids.
  • imageConfirm that the version of the presentation software used to create the aids corresponds to the software on the computer you will use in the presentation; this will prevent distortions in your graphics, sound, and video.
  • imageSave all the files associated with your presentation (i.e., images, sound files, videos) into the same folder you will use in your presentation.
  • imageVerify that you’ve saved the files to a source—a flash drive, CD, DVD, website, or e-mail—that will be recognized by the presentation computer.
  • imageFamiliarize yourself with the layout and functioning of the presentation computer before the speech to facilitate smooth operation during the presentation.
  • imagePrepare a digital backup of your presentation in case of technical challenges.