Choose words carefully to give your writing the appropriate level of formality, without slang, bias, or pretentious language. The following sentences illustrate how appropriate words can convey a sense of environment.

W3-a Use the level of formality expected in your writing situation.

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Many problems with inappropriate language occur when writers use informal language in a more formal writing situation.

Taking your essay assignment into account, reword as necessary to avoid shifts in the level of formality.

W3-b Limit the use of slang in formal writing situations.

Although slang may be appropriate in dialogue used to define a character or a situation in a narrative, it should not be used in formal academic writing. Replace inappropriate slang expressions with more formal words.

W3-c Use nonsexist language.

Avoid using gender-based pronouns (such as he or his) to refer to people who might be either men or women. (See also G2-b.)

Revise a sentence that uses masculine pronouns to represent people in general.

Use plural forms, eliminate the pronouns, or use both masculine and feminine pronouns.

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Substitute more inclusive words to represent people in general.

Rewrite language that implies or reinforces stereotypes or discrimination.

W3-d Replace pretentious language with simpler, more direct wording.

Use words that best express your idea, and balance or replace distractingly unusual words with simpler, more familiar choices.