At a Glance: Guidelines for Writing Effective Letters

Guidelines for Writing Effective Letters

AT A GLANCE

  • Use a conventional format.
  • Whenever possible, write to a specific person (Dear Tom Robinson or Dear Ms. Otuteye) rather than to a general Dear Sir or Madam.
  • Open cordially and be polite—even if you have a complaint.
  • State the reason for your letter clearly. Include whatever details will help your reader see your point and respond.
  • If appropriate, make clear what you hope your reader will do.
  • Express appreciation for your reader’s attention.
  • Make it easy for your reader to respond by including contact information and, if appropriate, a self-addressed, stamped envelope.