theguide11e

Collaborating on Joint Writing Projects

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In addition to collaborating with others on your individual writing projects, you may have the opportunity to collaborate to produce a single essay. For instance, in Chapter 6, “Arguing a Position,” you could collaborate to construct a persuasive argument for a position you share with two or three other students. In Chapter 4, “Explaining a Concept,” you could work with a few other students to research and explain a concept, perhaps using graphics or hands-on activities to help others grasp the concept and its implications. In Chapter 7, “Proposing a Solution,” you have an opportunity to practice researching and writing proposals, by far the most common type of joint writing project in college, the workplace, and the community.

When people collaborate on joint projects, they often share responsibility for the final product but divide up tasks for the preparation of the final draft. For example, each team member might take on responsibilities related to his or her areas of expertise. Someone who knows the problem firsthand might work on developing ways to explain the problem to those who have not experienced it directly. People who have experience making forecasts and planning budgets might be assigned to research and draft those aspects of the proposal. Or you might divide the work in sections, with one person conducting the research, another doing the initial drafting, a third taking responsibility for revising.

Everyone in the group might suggest ways of improving the draft, and individuals might be assigned parts to strengthen and clarify. When a final draft seems near, one person might be assigned the job of improving cueing and coherence, another might be in charge of editing and proofreading, and a third might work on document design. Because the team shares responsibility for the final document, most teams collectively review the final draft so that errors do not slip through the cracks.

Consider the following workplace writing example. A pharmaceuticals company decided to invest time and money in finding a solution to a problem the company saw as damaging to its business as well as to the community. The company assigned a team of seven division managers and a technical writer, gave them a budget to pay for outside consultants, and asked them to present a written proposal to the state legislature and local school board in six months’ time. The pharmaceuticals team divided the project into a series of research and writing tasks like those outlined in the Guide to Writing in Chapter 7. The team members scheduled due dates for each task and progress reports to identify problems as they arose. They assigned responsibility for each task and identified which tasks might need consultation with outside experts.

Writing collaboratively on a joint project certainly has benefits. Collaboration not only draws on the expertise and energy of different people but also creates an outcome that is greater than the sum of its parts. One difficulty of collaborative writing projects, however, is that learning how to work effectively with others takes time and effort. Writers working on a joint project need to spend a lot of time communicating with one another, anticipate conflicts and resolve them constructively, be realistic in scheduling and complete their assigned tasks responsibly, be flexible in their writing processes, and be open to different points of view.

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To help group members work together constructively on joint writing projects, here are some ground rules you will want to discuss and implement:

Begin by establishing clear and easy means of communicating with one another. Will you e-mail, text, or call? Exchange e-mail addresses, but also exchange phone numbers as a backup.
Think about the technology that will enable you to work together most easily. For example, you may decide that creating documents on a sharing site like Google Drive will make it easiest for all members of the group to access the documents. Or you may decide to e-mail versions to group members as work progresses to make sure all group members can work independently until it is time to share.
Expect to spend a lot of time planning the project together and discussing who will do what and when. Discuss how the group should divide responsibilities. Remember, however, to remain flexible and keep lines of communication open to deal with problems as they arise.
Set a schedule of regular meetings, and agree on how to run the meetings. For example, should someone lead each discussion? Should the role of discussion leader fall to one person or rotate among group members? Should each meeting have an agenda? If so, how and when should it be set?
Make sure each team member has a say in major decisions, such as choosing a topic and devising a thesis statement. This isn’t always easy: Some team members might be inclined to agree with whatever the team seems to want, even if they privately have concerns. However, you can get frank input from every person on the team if you periodically collect comments or votes anonymously.
Treat each other with respect and consideration, but do not be surprised by disagreements and personality conflicts. Arguing can stimulate thinking—inspiring creativity as well as encouraging each person to explain ideas clearly and systematically—but arguing can also encourage aggressiveness in some people and withdrawal in others. If there is a problem in the way the group interacts, address it immediately, perhaps by calling a special meeting to work out a solution. Try to avoid placing blame. Consider, for example, whether taking turns would ensure that everyone contributes to the discussion and no one dominates. Urge everyone to refrain from characterizing other people and instead to speak only about what they themselves think and feel by making “I” rather than “you” statements.

For more on multimodal presentations, see Chapter 33.
Keep track of everyone’s progress. Consider creating a chart so that all members can see at a glance what they need to do and when. Schedule regular progress reports so that any problems can be identified immediately.
If the group will make a presentation of the final proposal, plan it carefully, giving each person a role. Rehearse the presentation as a group to make sure it satisfies the time limit and other requirements of the assignment.